Most school kids today learn a new version of the “3Rs” to accompany good old “reading, writing and ‘rithmetic.” Today, they learn “Reduce, Reuse and Recycle.” The interesting thing is that while most companies are quite adept at recycling, it’s vital to realize that recycling is actually the third best option, after reducing and reusing materials.
Paper waste, in particular, is staggering. Typical business offices generate about 1.5 pounds of waste paper per employee each day, and financial businesses generate more than two pounds per employee daily.
Here are a few ways businesses can incorporate the first two Rs, which means there is even less to recycle.
- Think before you print. Encourage your staff to rely on electronic files, which save space as well as paper in the office. If you have proper computer backup, electronic files are even safer than paper documents that can be lost to fire, flood or theft.
- Change the settings on computers and printers. Make “double-sided” copies the default. Reduce margins and font size to maximize the paper that you use. Print in the lowest-grade possible for pieces that won’t be sent to clients. Use fonts like Times New Roman or Arial that use less ink and take up less space. The cumulative difference of these small actions can be substantial.
- Keep track of printouts and copies. Most people have no idea how much paper they are using, so see if you can set up a system to track what is being printed. You can also configure your copier to ask for a code prior to making copies, which can alert staff to when they are making more copies than they need. Measuring weekly totals is likely to inspire workers to minimize their personal paper usage.
- Use the “print preview” feature to see how the document will lay out so you don’t waste paper printing multiple copies to check formatting. If you want to proofread on your screen, temporarily increase the font size which helps illuminate typos and other errors.
Have to print? Americans discard 4 million tons of office paper every year — enough to build a 12 foot high wall of paper from New York to California. Eliminating office paper from your waste may reduce your waste bill by as much as 50 percent. Here are some ways to make it easy to re-use your paper.